Current research scholarship holder FAQs

Scholarship payments will automatically stop when:

• Your scholarship reaches the expiry date.
• When you are on intermission.
• Two weeks after the submission of your thesis.
• Late request/approval of scholarship extension.

If your payments unexpectedly stop or change, please contact the Graduate Research Academy.

Full-time research scholarships holders will not receive a payment summary at the end of each financial year, as scholarship payments are non-taxable. Part-time scholarship holders can access their payment summary through DeakinPeople.

Most doctoral scholarships, as outlined in the terms and conditions, provide an extension of up to six months where the research has been delayed due to circumstances which are beyond the awardee's control and relate to the conduct of the research rather than of a personal nature.

To apply for a scholarship extension, please submit an extension of scholarship application. Approval of an extension is determined by the Pro Vice-Chancellor, research training and performance enhancement. Please note that if your scholarship is funded by an external funding body, such as DATA61 you will also need to contact them directly for approval of the extension. If you are unsure if your scholarship can be extended, please contact the Graduate Research Academy.

Scholarship payments will be terminated two weeks after the submission date of your thesis.

If you need to seek employment to support yourself after your scholarship has ended, you may apply to change full-time to part-time by submitting a change of candidature application. Many students have made the mistake of continuing with full-time enrolment and then discovering too late that they have lost a significant amount of candidature time.

Please note that international students on a student visa can only change to part-time candidature if they are studying off campus.

On campus international students must remain full-time.

Students are permitted to undertake a maximum of six hours per week part-time employment, provided the work does not interfere with the progress of the research degree program and is compliant with their visa conditions.

Approval must be sought for periods of part-time work amounting to more than six hours per week. The head of academic unit must certify that the work does not interfere with the progress of the research and the statement must be lodged with Deakin's Graduate Research Academy.

Most scholarship holders are entitled to 10 working days paid sick leave per annum within the tenure of the award. This leave must be approved by your supervisor. It does not need to be reported to the Graduate Research Academy.

Most scholarships also provide additional paid sick leave and parental leave. However, before making a claim you should check if this additional paid leave is included in your scholarship terms and conditions. To make a claim, you must submit an intermission of candidature application. Medical certificates must be uploaded with the application. All intermission applications require approval from your supervisor, head of academic unit and the Pro Vice Chancellor research training and performance enhancement.

On campus international students: Before you start the online form, you must have an interview with an International Student Support Officer (ISSO) to discuss how the intermission may affect your student visa. Please email us with your Deakin email and include your mobile phone number so that we can contact you to organise an appointment.

To check if you are eligible, or to make a relocation reimbursement claim, please contact the Graduate Research Academy.

You can apply for intermission by submitting an intermission of candidature application. Your scholarship payments may be suspended depending on the reason for intermission and scholarship terms and conditions. All intermission applications require approval from your supervisor, head of academic unit and the Pro Vice Chancellor research training and performance enhancement.

On campus international students: Before you start the online form, you must have an interview with an ISSO to discuss how the intermission may affect your student visa. Please email us with your Deakin email and include your mobile phone number so that we can contact you to organise an appointment.

Normally your scholarship will not change, however, you still need to immediately notify the Graduate Research Academy of this change in residency status. If Deakin University has paid for your overseas health cover then this this policy will be terminated as per the scholarship terms and conditions.

Every change of candidature application and related scholarship is assessed on a case-by-case basis. For further advice on this, please contact the Graduate Research Academy.

If you are a Research Training Program (RTP) or Deakin University Postgraduate Research (DUPR) scholarship holder and your elapsed candidature time is less than two years, your scholarship will continue until the two year mark. If your elapsed candidature is already at two years or more, the scholarship will terminate immediately. This is because masters by research scholarships are awarded for a maximum of two years. If your scholarship is not a RTP or DUPR, please contact the Graduate Research Academy for advice.

If you are a Research Training Program (RTP) or Deakin University Postgraduate Research (DUPR) scholarship holder your scholarship will continue until the three year mark. This is because doctoral scholarships are awarded for a maximum of three years. If your scholarship is not a RTP or DUPR, please contact the Graduate Research Academy for advice.