The University collects your information directly from you when you submit information in person, in hard copy, electronically or by telephone. Your information may be collected on application forms, web forms, online event registration forms, and in materials you submit to the University as part of your studies (e.g. portfolios, assessment materials).

Where appropriate, the University collects student information from third parties. The types of third parties may include tertiary admission and testing centres, secondary schools, other tertiary institutions, government agencies, referees, clinical/professional placement supervisors, supervisors of experiential learning, employment agencies, professional accreditation and registration bodies, and contracted service providers.

Digital tools and resources

Your information may be collected when you submit forms via the website or when you use digital tools and resources. These may be hosted internally by Deakin or hosted externally by a third-party provider such as FutureLearn and Studiosity. You may also, as part of your unit enrolment, have access to digital learning resources owned and managed by third parties, in which case the provider will share information about your access to those resources and your assessment outcomes with Deakin.

Your information may also be collected when Deakin uses its digital tools and resources. For example, your voice and image may be collected during recording of lectures or streaming of online tutorials. CCTV cameras around Deakin’s premises may also capture your image.

Learning analytics

Your access to digital tools and resources creates information about you that the University collects and uses to analyse your learning patterns. The purpose of learning analytics is to allow the University to understand how individuals learn and how you in particular learn, to provide students with a more personalised learning experience, and to develop teaching and learning environments that enhance the student journey.

Your information is used to:

1. undertake selection into a Deakin course
2. enrol/re-enrol you in Deakin courses and units
3. determine your eligibility for scholarships, bursaries and similar awards
4. enable timetabling
5. facilitate your study at Deakin and your completion of course requirements
6. facilitate your participation in academic exchanges, practical placements, industry-based learning and volunteer opportunities
7. assess your academic work and course-related requirements
8. monitor your academic progress
9. manage plagiarism detection, using the Turnitin plagiarism detection service
10. process your graduation, including publishing your name of student, date of graduation, and award obtained in the graduation booklet, which is a public document. Webcasts of the graduation ceremonies, which include images and voices of individuals, are made publicly available on the same basis
11. process changes to your status at Deakin, including intermission, exclusion and withdrawal.

Your information is used to:

1. provide you with access to, and support from:
   1. Deakin’s information technology services
   2. Deakin Library
   3. CloudDeakin
2. register you with third party learning resource providers, for example, publishers providing on-line learning resources licensed to the University
3. register you with third parties hosting Deakin course materials, such as FutureLearn.

Your information is used to:

1. provide you with access to, and support from University services, including:
   1. student services
   2. disability support
   3. equity and diversity
   4. tutoring programs, including peer tutoring
   5. personal counselling
   6. health services
   7. recreational services
   8. career counselling
   9. Safer Community service
   10. insurance and travel services
2. communicate with you and/or your nominated contact in the event of an emergency. (You should notify the person that you have nominated as your designated emergency contact that their contact details have been provided to Deakin.)

Your information is used to:

1. enable you to pay tuition fees and other charges
2. enable processing and payment of scholarships, loans and bursaries.

Your information is used to:

1. provide and manage teaching and learning spaces
2. provide and mange on-campus accommodation through Deakin Residential Services
3. provide security and parking services.

Deakin may disclose your information to:

1. organisations involved in your study, for example other educational institutions or international academic partners where you are undertaking an academic exchange, cross-institutional study or a program of study offered in cooperation with another educational institution (e.g. a dual or joint degree, a cotutelle program or a program of in-country supervision
2. organisations providing you with, or involved in organising practical placements, industry-based learning, overseas activities or volunteer opportunities
3. providers of educational resources and services, to enable you to access course-related materials and activities and to take advantage of services provided. e.g. Studiosity
4. third parties hosting and administering Deakin materials on an electronic platform. e.g. FutureLearn
5. providers of plagiarism detection services, currently Turnitin
6. external assessors, where disclosure of your identity is necessary to protect the integrity of the assessment process
7. the donor of your scholarship or sponsor of your enrolment
8. your care provider, if you are an international student under 18 years of age
9. your parent or guardian, if you are under 18 years of age
10. (i) health care insurance providers if you are an international student with Overseas Student Health Cover
11. foreign governments administering student loan schemes for the benefit of students enrolled at Deakin (e.g. the US government FFEL program)
12. Tertiary Admission Centres across Australia
13. the Golden Key International Honour Society.

Deakin discloses student information to

1. the Deakin University Student Association (DUSA) to enable communication with students and to prepare its electoral role
2. discipline-based student associations (e.g. Deakin Law Students' Association, Deakin Medical Students' Association and international professional bodies with student branches)
3. its wholly-owned entities where you are using their services, e.g. Deakin Residential Services in the case of students living on-campus
4. organisations undertaking student surveys endorsed by Universities Australia
5. its legal and other professional advisors, as required.

Deakin discloses student information to accreditation and registration bodies relevant to your program of study to verify your qualifications, professional registration and conduct, and the accreditation of your course.

Deakin may disclose student information to the extent necessary to enable us to maintain our accreditation as a university and the registration of our courses with professional regulatory bodies.

Deakin may also disclose student information to agencies and organisations undertaking quality assurance and planning activities. These include government departments and agencies, the Tertiary Education Quality Standards Authority and Universities Australia.

Legislation may require Deakin to disclose your information to government departments. These may include:

1. Department of Education
2. Department of Industry, Science and Resources
3. Department of Home Affairs
4. Centrelink
5. Australian Tax Office and
6. Victorian Department of Health, in the case of prescribed communicable diseases.

Note:

The Higher Education Support Act 2003 (Cth) (HESA) permits the Commonwealth Government to further disclose your information obtained from the University to authorised bodies for the purpose of regulating, undertaking research into and improving higher education in Australia. HESA contains a list of authorised bodies.

Deakin will disclose your Personal Information to the Commonwealth Department of Education, if you are appealing a decision made by Deakin under the provisions of the Higher Education Funding Act 1988 (Cth).