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Library conditions of use

Authority and delegation

  1. The University Librarian is responsible for administering the Library conditions of use and may delegate authority to administer them. View the Library Policy.

Conditions of entry to the Library

  1. It is a condition of entry into the Library that library staff may inspect all bags or other receptacles capable of containing library materials and their contents.
  2. If a person refuses such inspection of their bags or other receptacles, they may be refused entry or asked to leave the Library.

Conduct within the Library

  1. Library clients must not engage in behaviour that is likely to interfere with the safety, comfort or convenience of other people within the Library, or that is likely to damage or result in the unauthorised use of library facilities or materials.
  2. Library spaces support quiet study, group work and student interaction. Quiet study areas are designated by signage, indicating that others should not be disrupted. Library clients who disturb quiet use of the Library may be asked to move to another area of the Library, or to leave.
  3. Only notices approved by the Library, including from other Divisions and Faculties of the University, may be displayed in the Library. Notices displayed without approval from Library management will be removed.
  4. Library and Security staff may request that a person using the Library comply with these conditions or leave the Library.
  5. Eating in the Library is allowed, with the exception of strong smelling food.  Drink containers must have lids.
  6. Sleeping in the Library is not allowed, with the exception of incidental napping.
  7. All commercial and internal filming and photography within the Library must be approved by Library management.  Incidental, non-commercial photography is allowed, but must comply with privacy legislation.
  8. Library clients are responsible for their personal property at all times, and should never leave personal belongings unattended. The University is not responsible for loss or damage to personal belongings. Where items are left unattended for 30 minutes or longer, for equity of use, safety and security reasons, they may be moved by Library staff. When demand for space is high, Library clients may be asked to move to another area of the Library to facilitate equitable access to facilities.

Use of library materials

  1. Damage or defacement of library materials is strictly forbidden and may incur a replacement charge.
  2. 'Library clients must observe special use restrictions which apply to any materials, including the Special Collection and items borrowed via Interlibrary Loan.
  3. Library clients must comply with copyright requirements and must not copy, print, scan, download or record library material in any manner which infringes the Copyright Act 1968 (Commonwealth).

Electronic library materials

  1. Many electronic library resources subscribed to by the Library are only available to Deakin University staff and students. In some instances the Library has negotiated access for other library clients e.g. Deakin College, Alumni.
  2. Library clients are required to comply with the terms of use for electronic library materials and be authorised users, as detailed in 'Licensing Resource Information' available on the Library webpage for each individual electronic resource.
  3. All use of Deakin University Library electronic resources must be for educational, research or personal purposes. Information must not be used for commercial purposes or re-sold in any way. Copyright for electronic resources resides with the original author or publisher.
  4. Systematic downloading of electronic library material is not permitted.
  5. A breach of the licensing terms of use for an electronic information resource may result in penalties as described under Breach of conditions of use within these Conditions of Use.

Equipment

  1. Equipment available for loan may only be borrowed in person by Deakin University staff and students for educational purposes.
  2. Special conditions of loan for equipment are displayed for each campus library.

Client identification

  1. When borrowing library materials, a current Deakin Card; Deakin University Library community borrower's card; CAVAL card, a letter of offer from Deakin University or photo identification such as a driver's license is required for identification.
  2. For confidentiality or privacy reasons, library clients may be asked to confirm their identity by providing information such as a student or staff number, address or other personal information.
  3. The University will treat personal information in accordance with the Privacy and Data Protection Act 2014. The University's privacy policy is available on The Guide.
  4. The loss of a borrower's card must be reported to the Library immediately. The cardholder may be responsible for any items borrowed up until the time the Library has been notified of the card loss.

Borrowing conditions

  1. Most library print material is available for loan. Materials in the following collections are an exception and may only be used within the Library:

    • Print Journal Collection
    • Items marked 'not for loan'
    • Special Collection
  1. In special circumstances, items in these collections may be borrowed by arrangement with library staff.
  2. Community borrowers may be restricted in the range of items that they may borrow, as some collections are only available for use by Deakin University staff and students.
  3. Material available for loan can only be removed from the Library once the loan has been recorded.
  4. The number of items that may be borrowed, renewal periods, and the location to which they may be returned varies for different categories of library clients and type of library materials.
  5. It is the responsibility of the borrower to return all items in good condition and on time.
  6. Items requested by another library client may be recalled. There is a minimum loan period if an item is requested by another client.
  7. The Library sends notices by email. If an email address is not supplied, notices are sent by post.
  8. Special borrowing privileges may be available in certain circumstances, for example for students or staff with a disability. Contact library staff to discuss specific needs.

Renewals

  1. Most items can be renewed if not requested by another Library client.
  2. The number of renewals and the renewal period allowed is displayed on the Library website.
  3. Please contact us if you are having difficulty renewing items.

Sanctions

  1. Please contact us if you are having difficulty returning items by the due date, if you have damaged or lost an item, or if due to circumstances beyond your control, you will be unduly disadvantaged by any of the conditions outlined in this document.
  2. A suspension from borrowing items may occur if items are not returned by the due date.
  3. An encumbrance may be placed on a student’s record, or other sanction may occur, if a student repeatedly disregards and abuses these conditions of borrowing.

Breach of conditions of use

  1. Where a library client has committed a breach of these Conditions of Use, library staff may impose one or more of the following actions:

    • immediate expulsion from the Library
    • the denial of access to the Library or any of its material or other facilities through the use of sanctions or other means
  2. If in the opinion of the University Librarian the alleged breach of the conditions of use amounts to an offence under Regulation 4.1 (1) General Misconduct, the provisions set out in that regulation may be applied.
  3. The management of personal information collected by the Library complies with Deakin University policies and procedures that relate to information privacy. More information can be found at: Information Privacy for Students.

Governing legislation

The legislation governing the Library at Deakin University includes the following:

Statutes and Regulations of the University

Policy and Procedure

Approved by the University Librarian: 2 March, 2017

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